46 STEPS

1 Welcome to this guide on Using Google hangouts Meet! 

We will be covering the basics in navigation and use mainly related to Remote Learning.

2 First, let's go to calendar.google.com and log in using our PSD credentials. 

3 Click on the Calendar event with the Hangout Meet meeting attached. 

4 Click on the "Join Hangouts Meet". 

5 A new tab will open up after clicking. This is your prep screen where you can get ready before you go into the meeting. 

6 In the bottom left you will see 3 bars representing your microphone. If they move when you talk, it's good to go!

If it doesn't move, go to the next step.

7 The next icon is the Microphone button. Here you can turn your Microphone off or on. If you didn't see the green bars move in the previous step, make sure your Microphone Icon does not have a red line through, denoting being turned off. 
 

8 The following icon is the Webcam icon and controls your webcam, much like the previous button controlled your mic. If you want your webcam on as you go into the room, make sure there isn't a red line going through it. 
 

9 Here is an example of both the Microphone and Webcam being turned off. 

10 Finally, the 3 dots on the right is where you can find more options.
 

11 Here you can turn on captions, report a problem, go to help, or "Settings".

12 After clicking "Settings" you will see the Microphone and Speakers your computer is using. If either of these is incorrect, click on the down arrow next to the device you wish to change, then select the correct device from the list.  

13 After making your selections, you can also test whether or not they are working.

Having problems on this step? Call IT Support!

14 Click highlight

15 Similarly, you can click on "Video" and change settings for your webcam. 

16 To change settings such as what camera to use or Resolutions, click the down arrows next to the option you wish to change.

17  Click "Done" when finished. 

18 You can now choose to "Join now" and enter the meeting immediately, or "Present" and choose which screen or window you wish to present before entering the meeting. 

19 You will now enter the Meeting Room.

 

20 In the upper right you will see the Participants, Chat and preview of your Webcam image and mic.

21 On the bottom bar you will see your main navigation panel. 

From left to right you will see your Meeting Details, Mic Control, End Call Button, Webcam Control, Caption Control, Presentation button, and finally, More Options.

22 Let's start digging in by clicking on the Participants button in the upper-right corner.

23 Now you will be able to see all of the Participants in the room including your current camera feed and microphone volume. 

24 If you want to Add someone to the room, click "+Add people".  

25 Here you can add someone. You can search for them and add them by clicking on their email when it pops up if they are in PSD.

26 Finish by clicking "Send invite".

27 Let's click on "Chat" next.

28 This one isn't too bad: just chat in the box near the bottom and click the "Paper Airplane" icon to the right to send or press Enter. 

29 You will see messages identified by name and time. 

30 The next topic is the Meeting Details in the bottom-left corner.

31 This is where you will find Meeting Details including "Join info". You can copy this info and send it to someone via email to get them to join, unless you would prefer to use the "Invite Someone" method covered in the previous steps. 

32 Click the Microphone button to turn your Microphone off and on, exactly like when we were in the prep room before we entered the meeting. 

33 Click the Webcam button to turn your webcam off and on, exactly like when we were in the prep room before we entered the meeting. 

34 Click "Turn on captions" if you want to see live captions. This is only on your screen.

If other participants wish to see captions, they will need to click this option themselves. 

35 Click highlight

36 Click again to turn off Captions.

37 Click "Present Now" and choose "Your entire screen" or a Window" depending on what you wish to show. 

 

38 Clicking on the 3 dots in the bottom right, you will see additional options. Some of these will be familiar, such as Settings, Turn on captions and Full Screen.

39 If you wish to record the Meeting, hit this button.

40 Click "Accept".

41 Click on "Change Layout".

42 In this window you can change how other participants webcamera videos appear on your screen. Typically "Auto" is enough as it changes the layout based on window size and number of participants. 

43 As a reminder, if you click on Settings...

44 You will see the same window you saw in the prep room before entering the meeting. 

45 Done with your meeting?

Click the red "Hang up" button.  

46 You're all set! You are now an expert at Google Hangouts Meet.

I'll send you the information for leading a training soon...